Digital transcription is changing the way transcription has been done for almost 100 years. No more fragile tapes, no more delivery costs or filing headaches. No more garbled voices. Today’s transcription is all digital. Digital dictation files are very similar to the MP3 and WAV files you play on your computer every day. Professional digital transcription kits give you the foot control you need to be efficient, while also adding such helpful features as file management and distribution, document linking, encryption and archiving.

Transcription Kits

Olympus AS-9000

AS-9000 Transcription Kit
The AS-9000 Transcription Kit includes a 4 button foot switch and stereo headset to ensure ergonomic working by the transcriptionist.

Philips LFH 7277

Philips Digital Pocket Memo 9620
SpeechExec Pro Transcription Set 7277 is a powerful and user-friendly digital transcription system

Olympus AS-5000

AS-5000 Transcription Kit
The AS-5000 represents one of the most advanced and cost-effective transcription kits on the market.

How it Works

First, there are two components to dictation processing: the spoken dictation and the typed transcription document.

Dictation is Audio
Dictation is the audio voice file created by the author (e.g., lawyer, physician, etc) and is just like any other computer file. Compare it to an MP3 file you may have downloaded to listen. You can take the MP3 and e-mail it to a friend, copy it to a portable MP3 player or CD, or drag and drop it into a folder on your computer.

Dictation audio files work the same way. They may come to you in any number of ways:

  • Network Sharing. You may be networked with the author. After recording, the saved audio file is saved to a shared drive on your network. Once saved, you now have access to transcribe.
  • Internet. The author may send you the audio file by e-mail for FTP (File Transfer Protocol), both convenient methods of sending files.
  • Direct Download. If the author is using a handheld digital recorder, they might connect it to your computer and download the voice dictations quickly and easily to your PC.
  • Removable Media. Although rarely used, given the convenience of the other methods, voice files can be saved to memory cards, CD’s or USB drives and copied to your computer.

Transcription is a Document
Using a USB-connected foot pedal – or foot switch – you can use software that allows the foot switch to control the playback of the dictation while you type, pausing, rewinding and fast-forwarding just as you’ve always done with conventional systems.

Furthermore, professional transcription kits usually include a stereo headset that plugs into your computer or USB connector to allow you to hear the audio files privately and with maximum fidelity.

Once you have typed your document, you can return the finished transcription back to the author or other designated person by any of the same methods by which you received your dictation.