Professionals moving from handheld microcassette dictation recorders will find that today’s digital handheld voice recorders make the transition easier than ever before. Leading manufacturers offer excellent choices that can make your work much more productive and much more enjoyable, with reliability far exceeding fragile cassettes.

 

RecordersWork FlowDigital vs Tape
Olympus DS-7000

DS-7000 Digital Recorder
Professional dictation has never been so powerful and simple.
The DS-7000 satisfy highest demands for business dictation requirements.

Philips Digital Pocket Memo 9620

Philips Digital Pocket Memo 9620
The Philips Digital Pocket Memo 9600 series sets new standards in advanced functionality and style. Voice commands, on-board file encryption and password protection are but a few of the powerful features of the 9600.

Olympus DS-5500

DS-5500 Digital Recorder
The DS-5500 is tailored to meet all professional dictation requirements.

Philips DigitalPocket Memo 9520

Philips Digital Pocket Memo 9520
The Digital Pocket Memo 9500 is a professional dictation recorder that is perfect for professionals and non-professionals alike who wish to upgrade to digital dictation. The 9500 includes the popular four-position slide switch for familiar, single-handed operation.

Olympus DS-3500

DS-3500 Digital Recorder
The Olympus DS-3500 digital voice recorder puts the power of cutting-edge dictation technology into the hands of professional business users everywhere.

Digital Work Flow

Of course, using a digital handheld voice recorder is not much good if it cannot help you maintain or improve your dictation workflow. While your actual workflow may differ, the following are some of the more popular scenarios we have encountered in the thousands of installations we have performed. HCD can customize your installation to meet your individual needs.

The following scenarios can apply to many different types of firms, as well, including legal, healthcare, engineering, corporate,
etc.

Single Office Firm
DS-5000 Digital Recorder

  • The dictating author records one or more voice files on their handheld recorder.
  • The recorder is “docked” or connected to their desktop PC.
  • The digital voice files are automatically copied to the network File Server, and a back-up of each file is made on the attorney’s PC. The recorder is then automatically erased and within a few seconds, the author is back at work.
  • The typist receives an alert that dictation files are now available on the server.
  • The typist selects the file they wish to transcribe from within their Transcription Software. By selecting a file, others who may be eligible to type are prevented from listening to the voice file, thereby eliminating an unnecessary duplication of work.
  • Once the voice file is typed, it is moved out of the work queue and archived or deleted at a later time.
  • The typed documents are stored and shared according to your existing workflow.

Multi-Office Firm
DS-5000 Digital Recorder

The main difference between a single office and a multi-office configuration is that if multiple offices wish to “pool” their transcription so that more than one typist can access the work regardless of the originating office, connections from each PC to a central server must be established via a VPN (Virtual Private Network).
Other than that, the workflow remains much the same:

  • The dictating author records one or more voice files on their handheld recorder.
  • The recorder is “docked” or connected to their desktop PC.
  • The digital voice files are automatically copied to the network File Server, and a back-up of each file is made on the attorney’s PC. The recorder is then automatically erased and within a few seconds, the author is back at work.
  • The typist receives an alert that dictation files are now available on the server.
  • The typist selects the file they wish to transcribe from within their Transcription Software. By selecting a file, others who may be eligible to type are prevented from listening to the voice file,
    thereby eliminating an unnecessary duplication of work.
  • Once the voice file is typed, it is moved out of the work queue and archived or deleted at a later time.
  • The typed documents are stored and shared according to your existing workflow.

Digital vs Tape

Professional handheld digital recorders work very much like
the tape dictation machines you may be used to: slide up the side
switch to record, slide down to playback, hold down to review.

Fortunately, that’s where much of the similarity ends:

    • Digital files sound better than tape, especially after
      cassetts have been recycled several times.

 

    • No tapes to break!

 

    • Digital voice files can be easily sent over a network or
      the Internet to a transcriptionist. Turnaround on dictation is faster.

 

    • No expensive service contracts. What’s to service on a
      solid-state device?

 

    • No tape expense. And, with most professional models,
      rechargeable battery packs mean no more battery expense.