In many dictation environments, professionals find it easier to do their dictation at their desk or dedictated workstation. In those cases, authors can benefit from the high-fidelity and added functionality of today’s digital desktop recorders.

RecordersWork FlowHow It Works
Philips SpeechMike Air

Philips SpeechMike Air
For people who do not compromise, SpeechMike Air presents the
perfection of the world’s number one dictation microphone.

Olympus DR-2000 Executive Kit

Olympus DR-2000 Executive Kit
The professional SpeechMike USB microphone takes stationary
dictation to a new level.

Philips SpeechMike III Series

Philips SpeechMike III Series
The Olympus DS-3400 digital voice recorder puts the power of
cutting-edge dictation technology into the hands of professional
business users everywhere.

Olympus DR-1000

Olympus DR-1000
Intuitive voice recording Upgrade to digital dictation with
the Digital Pocket Memo 9500

Digital Work Flow

Desktop digital recording provides a convenient and high-quality means of delivering digital voice files to a transcriptionist, whether in-house or remote./p>

While these scenarios reflect the most common installations, American Dictation can provide a customized installation to meet your specific needs.

Dictation Workstation
DS-5000 Digital Recorder

  • The dictating author records one or more voice files on their desktop recorder.
  • The digital voice files are automatically copied to the network File Server, and a back-up of each file is made on the attorney’s PC. The recorder is then automatically erased and within a few seconds, the author is back at work.
  • The typist receives an alert that dictation files are now available on the server.
  • The typist selects the file they wish to transcribe from within their Transcription Software. By selecting a file, others who may be eligible to type are prevented from listening to the voice file, thereby eliminating an unnecessary duplication of work.
  • Once the voice file is typed, it is moved out of the work queue and archived or deleted at a later time.
  • The typed documents are stored and shared according to your existing workflow.

Remote Transcription
DS-5000 Digital Recorder

Most common in medical offices, a transcriptionist may be working from a remote office or home. Using the built-in Internet transfer functionality of the software, the voice files can be encrypted (for HIPAA compliance) and sent to the Transcriptionist via e-mail or FTP*.

Note: at this time, only the Olympus DSS Player Pro software system can allow the transcriptionist to return typed documents via the same encrypted method by which the voice files are sent.

  • The dictating author records one or more voice files on their desktop recorder.
  • The digital voice files are automatically copied to the author’s PC. The software will then send the files (encrypted for security purposes, if desired) via e-mail to a selected typist.
    Alternatively, the files can be transferred by FTP* to an FTP server*.
    The recorder is then automatically erased and within a few seconds, the author is back at work.
  • The transcriptionist retrieves the files from their e-mail or FTP server*.
  • The transcriptionist selects the file they wish to transcribe from within their Transcription Software.
  • Once the voice file is typed, it is moved out of the work queue and archived or deleted at a later time.
  • The typed documents may be returned to the author via the Internet (see not above).
Unlike handheld digital recorders, desktop recorders create a digital voice file directly on your computer as you dictate. While this limits your portability, it does provide you with the highest recording fidelity as well as you give you additional flexibility to:

  • Use speech recognition software in real time to create documents and control your PC.
  • Control your PC mouse as you dictate (depending on recorder model).