Now that you have that special event captured on a digital audio file, you may want to create a written transcript. While you could play and pause your digital recorder and try to type what was said, using a digital transcription kit makes the process much, much easier.
Just as professional transcriptionists, you can use a USB foot pedal to control the playback of your audio recording while typing into your favorite word processor.
Consumer transcription kits from HCD are nothing but the best from the leaders in digital dictation, Olympus and Philips. Backed by the manufacturer, supported by HCD: a team you can trust.
Dictation is Audio
Dictation is the audio voice file created by the author (e.g., lawyer, physician, etc) and is just like any other computer file. Compare it to an MP3 file you may have downloaded to listen. You can take the MP3 and e-mail it to a friend, copy it to a portable MP3 player or CD, or drag and drop it into a folder on your computer.
Dictation audio files work the same way. They may come to you in any number of ways:
- Network Sharing. You may be networked with the author. After recording, the saved audio file is saved to a shared drive on your network. Once saved, you now have access to transcribe.
- Internet. The author may send you the audio file by e-mail for FTP (File Transfer Protocol), both convenient methods of sending files.
- Direct Download. If the author is using a handheld digital recorder, they might connect it to your computer and download the voice dictations quickly and easily to your PC.
- Removable Media. Although rarely used, given the convenience of the other methods, voice files can be saved to memory cards, CD’s or USB drives and copied to your computer.
Transcription is a Document
Using a USB-connected foot pedal – or footswitch – you can use software that allows the footswitch to control the playback of the dictation while you type, pausing, rewinding and fast-forwarding just as you’ve always done with conventional systems.
Furthermore, professional transcription kits usually include a stereo headset that plugs into your computer or USB connector to allow you to hear the audio files privately and with maximum fidelity.
Once you have typed your document, you can return the finished transcription back to the author or other designated person by any of the same methods by which you received your dictation.